Up to £29000.00 per annum
about 1 year ago
Key areas of responsibility:
·Diary management for senior staff, responsible for keeping an overall view of the diary and ensuring provision of all briefing documents and supporting information to the Manager where necessary
·High level administration support to the senior staff members, including:
oScheduling and co-ordination of group meetings/off-sites, including logistics, catering etc.
oPreparation of meeting agendas and briefing packs where appropriate.
oOrganising group travel itineraries and using online travel tools
oDelivering high quality and timely responses to incoming telephone calls, emails and correspondence.
oAssisting with preparation of presentations, reports and correspondence from draft.
oOwnership of internal processes, including MS Market, MS Expense and Concur - creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement, preparing and presenting expenses and organising travel.
oUpdating and monitoring Org Charts, team aliases, SharePoint.
oResponsible for assisting new starters.
·Remind Manager(s) of scheduled activities which require preparation including 1-S performance reviews, internal and external meetings, presentations, etc. Chase team members for information to meet deadlines.
·All travel itineraries to be identified and arrangements made well in advance with all visa requirements, currency, hotels, transfers etc.
·Meet and greet visitors to MS, ensuring meeting participants are notified of visitor's arrival.
·Provide administrative assistance to ad hoc Group projects, where appropriate.
·Assist with ad hock projects on behalf of Managers as and when required,
·Arrange conference calls/live meetings.
·Deal with meetings and emails with a high degree of confidentiality
·Proactive self-starter, working on own initiative
·Extremely well organised, excellent planning and prioritising ability
·Able to work under pressure, meet committed deadlines and ensure others deliver what is expected on time ensuring excellent attention to detail
·Able to take effective action without having to know the total picture, but seeking the appropriate knowledge required and escalating as required
·Effective communication skills - written and verbal
·Excellent interpersonal skills to develop and maintain key working relationships across team and company
·Experience of a large fast paced Corporate environment
·Knowledge at intermediate level of MS Outlook, Word, Excel, PowerPoint
·Minimum of 5 GCSE's or equivalent, including Mathematics and English